Employers subject to the San Francisco Health Care Security Ordinance (HCSO) must complete and submit the online 2018 Annual Reporting Form by April 30, 2019. Covered employers who fail to make this required submission by the deadline will be subject to penalties for non-compliance: Up to $100 per employee per quarter for failure to make expenditures and up to $500 per quarter if annual reporting is not submitted.
An employer is subject to the HCSO for any calendar quarter in which it: employs at least one worker within the geographic boundaries of San Francisco City and County; is required to obtain a San Francisco business registration certificate; and operates as a for-profit business with 20 or more employees or a nonprofit organization with 50 or more employees. The 2018 Annual Reporting Form must be submitted by an employer who was subject to the HCSO for any calendar quarter in 2018.
By submitting the report, an employer will provide the Office of Labor Standards Enforcement (OLSE) with information regarding its size, the number of employees that were covered by the HCSO, and details on how the employer complied with the expenditure required for each quarter of 2018. Employers must also provide information on adherence with the City’s Fair Chance Ordinance, which imposes rules on the use of arrest and conviction records in the hiring process.
How to File
Covered employers must complete and submit the 2018 Annual Reporting Form online, available here. Instructions and a preview of the form are also provided by the OLSE, and an instructional webinar on the 2018 filing is accessible here. Additionally, employers should be mindful of the record-keeping provision under the HCSO, which requires covered employers to maintain records on each covered employee for a period of not less than four years.